> ## Documentation Index
> Fetch the complete documentation index at: https://docs.chemcloud.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to add a supplier

> Add a new supplier to ChemCloud so you can track their products and approvals

This guide shows you how to add a new supplier to ChemCloud so you can track their products and approvals.

***

## Add a supplier

1. Navigate to **[Suppliers](https://app.chemcloud.com.au/buyer/suppliers)** from the main menu
2. Click **Add Supplier**
3. Enter the supplier's **Company Name**
4. Select the **Delivery Terms** (whether they deliver or provide CIF pricing)
5. Add your **Primary Contact** details (typically your account manager)
6. Click **Save**

***

## Field descriptions

| Field                        | What to enter                        | Why it matters                             |
| ---------------------------- | ------------------------------------ | ------------------------------------------ |
| Company Name                 | The supplier's official company name | Identifies the supplier across all records |
| Delivery Terms               | Delivery or CIF                      | Affects how shipping costs are calculated  |
| Primary Contact - First Name | Contact's first name                 | Used for document and sample requests      |
| Primary Contact - Last Name  | Contact's last name                  | Used for document and sample requests      |
| Primary Contact - Email      | Contact's email address              | Where ChemCloud sends request emails       |

***

## Why primary contact matters

The primary contact email is used when you:

* Request documents from the supplier
* Request samples from the supplier
* Send other automated communications

Make sure this is someone who can respond to these requests - typically your account manager or sales contact at the supplier.

***

## Add multiple contacts

You can add multiple contacts for a supplier and control which types of emails each person receives.

1. Open the supplier record
2. Go to the **Contacts** section
3. Click **Add Contact**
4. Enter the contact's details (first name, last name, email)
5. Select the **Email Types** they should receive
6. Click **Save**

***

## Email type settings

Tailor which emails each contact receives based on their role:

| Email Type              | Best for                       |
| ----------------------- | ------------------------------ |
| Order related emails    | Customer service or sales team |
| Document related emails | QA or technical team           |
| Sample requests         | Sales or product specialists   |

This ensures the right people at your supplier receive the right requests, improving response times.

***

## What's next?

After adding a supplier:

* Add the supplier's products to track what they offer
* Create approved material records to link their products to your raw materials